Office supplies and printer consumables may seem like a minor expense compared to the other operational costs of a business. In any home office, medium and large, you would need office supplies like pens, scissors, paper clips and printer consumables. While these basic supplies cannot be ignored, over time, the cost can add up especially when your number of employees and company grow in size.
Printer consumables – A huge drain on your budget
Without careful planning, you may end up spending a huge percentage of expenses on printer consumables. It is important to focus on spending less and earning more because that’s how your business will grow in the future. To achieve your business goals, you may have to notice the amount of money you spend on printing each month. Printer consumables can be ridiculously expensive and you will have to take the right step to reduce the cost and save a lot of money. If you want to remain productive and mind your budget, you need to learn about simple ways to save on printing expenses.
How much money your printer is demanding?
Do you know your printing costs? In reality, the majority of the businesses do not track their real printing costs. It includes the cost of the toner cartridges, paper, maintenance, security, compliance risk and more. Printer cartridges aren’t cheap! The cost of the cartridges depends on the type of printer you use and the type of documents you print. On an average, an employee prints approximately 10,000 sheets of paper each year and this cost increases when you work with a large group.
What’s getting printed?
What is Cost Per page?
When you want to cut down the printing expenses, you must be aware of calculating the average cost per page. The cost per page calculation is simple however, it will vary depending on the type of printer cartridge you are using. You need to divide the price of the cartridge by the estimated page yield.
For example, let's look into HP toner cartridges. If you spend $70 on a black HP toner cartridge that will get you a standard yield of 1100 pages. 70/1100= 0.063 (the cost is about 5 cents per page). This is the calculation for printing in black but you must note that printing in colour costs more.
Here, in this example, the maximum yield of the HP toner cartridge is 1100 pages. This number cannot be guaranteed as it depends on how much toner you use while printing. The number of pages the manufacturers use for these estimates is 5% of the page coverage for the entire A4 piece of paper.
Watch this video to know How ink cartridge page yields are measured